Keep all crew and subcontractor data in one place. Track certifications, insurance, vehicle assignments, and invoices. Get notified before compliance documents expire.
Book Your Free Health CheckManaging crews is more than assigning jobs. You need to know who's certified, who's insured, which vehicles they operate, and whether their subcontractor invoices match the work done. Crew management consolidates all that data and alerts you when action is needed.
Add crew members with phone, email, certifications, and ratings. Mark who can drive which vehicles, operate specialized equipment, or work on specific job types. Sort by skill, availability, or location.
Store certificates of insurance (COI), DWC83 forms, W9s, driver's licenses, and any other required paperwork. Upload documents directly, set expiration dates, and the system alerts you when renewal is due.
Track which crew operates which vehicles or equipment. Link tools, trucks, directional boring rigs, or aerial lifts to crew members. Know who's available and what assets they can deploy.
If you work with subs, store their invoices and mark them paid or disputed. Link invoices to jobs for reconciliation. See which subs are owed money and how much work they've completed this period.
The system monitors all expiration dates. Get notified 30, 14, and 7 days before insurance, certifications, or licenses expire. Never let compliance lapse because paperwork slipped your mind.
See every job each crew member has worked on. Review their labor hours, completion rates, quality ratings, and customer feedback. Make smarter decisions about crew assignments and performance.
Crew management is about knowing your team and staying on top of compliance. Here's how the workflow keeps everything organized.
Add crew members to the system. Enter name, contact info, certifications, experience level, and any special skills. Assign them to teams or regions.
Upload all required compliance documents: insurance, certifications, tax forms. The system stores them with timestamps and flags expiration dates.
The system watches expiration dates. You get alerts well before expiry so there's time to request renewals from crew members or subs.
Link vehicles and equipment to crew members. Specify which assets each crew can operate or is responsible for maintaining.
When you assign a job, you can filter crews by certification, location, vehicle availability, and current workload. Assign the right crew based on qualifications.
As jobs complete, build a history of each crew's work: hours logged, quality ratings, customer feedback. Use this data to optimize future assignments.
ISPs require proof of insurance and certifications. Missing documentation can halt a job or, worse, expose you to liability. By centralizing crew data and automating compliance monitoring, you eliminate gaps and prove to ISPs that your team is properly credentialed and insured.
We'll show you how to consolidate crew data, streamline document management, and catch compliance issues before they become problems. See how TCS organizes what usually takes spreadsheets and email chains.
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